You can share files within your team, project or company or with external parties like clients, customers and suppliers.

All you need to do is upload the required files to a shared Virtual Office with appropriate full or read-only permissions.

The third parties you invite can also upload files to the Virtual Office and share these with you and others.

Files in the Virtual Office can be shared by all users with access rights.

You can easily create a new Virtual Office for each separate person or business you wish to share files with.

Sharing information online quickly and easily can increase personal productivity as well as make team, workgroup and collaboration work faster and more effective.

“How many files do you send as email attachments?
As soon as you send a document as an email attachment nobody has a current version of it any more.
When you send and receive attachments I’m sure you’ve discovered it difficult to keep track of files and amendments, and easy to make mistakes.
And it’s not secure.
It’s much easier and safer to use NetSharer.
And it’s 100% secure.”

NetSharer has many advantages over email:

>> All users know where the current version of the document is, and cannot ‘lose’ it.

>> All users (as well as colleagues and staff) can access the document anytime, anywhere if needed.

>> All users can access and view the same document simultaneously for online collaboration, conferencing and consultation. All users can see any changes straight away.

>> There is automatic file-locking to prevent dual editing of a document.

>> There is an automatic version control feature to help you keep track of changes to individual documents.

>> Files and documents are secure, unlike regular email.

>> Each Virtual Office for each individual client can contain hundreds of shared documents in multiple folders and categories.

“NetSharer is a great cost-effective alternative to an intranet, extranet or VPN. Plus you can invite new users to join at any time, quickly and easily.”

File sharing is vital for projects, teams, businesses or organisations in geographically dispersed offices or locations. File sharing is vital for accountants, solicitors and other professionals who need to consult on accounts, legal and other documents with their clients. It is vital for any kind of document interaction such as client/customer completion of tax and other forms, questionnaires and surveys.

You can access and work on your files from home or from the office or while travelling - from any PC or internet café anywhere in the world. Simply upload the required files to a private NetSharer Virtual Office.

>> Unbelievable convenience and time-savings.

>> Uploading is quick and easy.

>> Set up your own filing categories if you want to, just like a real filing cabinet, and store hundreds of files. You can store Word, Excel, pdfs, jpegs, any PC files, images and documents.

>> Can be used as secure online storage for PC back-ups and back-ups of critical files.

>> Access your Virtual Office anytime, anywhere using your secure login.

>> Change your password whenever you want to, for added privacy and security.

>> Files are automatically encrypted (128-bit SSL).

Multiple users in different locations can open and view the same file, document or database simultaneously, and telephone conference at the same time. Changes made by one user will be viewable by all users straight away.

You can use a Virtual Office as a secure postal system for both yourself and other users, for letters, reports and correspondence. All users will save time and postage, stationery and admin costs and will know that documents are completely secure. When you upload a document to a client’s Virtual Office the client is automatically notified by email that the document is there for collection, and vice versa when the client uploads a document for you as host. You can easily create Virtual Offices for all your regular correspondents.

“How many private and confidential documents have you sent as an email attachment ?
Email attachments aren’t secure. It’s safer to send documents using NetSharer.”

“How many times are you asked to send the same document to the same person?
It’s easier to upload the document to a NetSharer Virtual Office just once where it cannot be lost and can be accessed automatically again and again by a user at any time whenever needed.”

Again, NetSharer has many advantages over email:

>> It is faster for both you and your client. Email traffic can experience delays.

>> It is secure for both you and your client. Email traffic is not secure.

>> Clients cannot ‘lose’ documents – both parties know where documents are.

>> No re-sending is needed. Clients can always access the document if needed.

>> The Virtual Office can accommodate hundreds of documents and can act as a useful filing system and automatic archive for letters and correspondence.

This is a very useful application and perfect for newsletters, updates, general information and other public notices. There are three ways you can do this with NetSharer.

First, you can create a Virtual Office dedicated for this purpose, to act as a source for publishing documents to any group of users. These users would share the common login to enter the Virtual Office.

Second, you can use the ‘Public’ Folder feature in NetSharer PRO. Any files uploaded to any Public folder are automatically published to all the Public Folders in all the Virtual Offices in the system, and are available to all clients.

Thirdly, you can use NetSharer PRO’s email broadcast facility. This is an automatic mass mailing facility which can be used at any time for sending email newsletters, or other emails, including an attachment, to any selected or all clients.

Imagine being able to provide your clients or customers with automatic read-only access to your in-house reports, statistics, accounts, statements, invoices, archived material and other useful documents of relevance to them.

NetSharer enables you to upload documents to a read-only folder for this purpose, within each client Virtual Office. You may or may not wish to charge your clients for this service, depending on the volume of information you make available and its value to them.

Imagine being able to easily provide your clients or customers with private secure online storage space. NetSharer enables you to assign folder space for this purpose within each of your clients’ Virtual Offices. You may or may not wish to charge your clients for this service. It might be a very valuable service for some of your clients.

>> A NetSharer Virtual Office can enable multiple users to work with files simultaneously. Multiple users can log in simultaneously at both back and front ends and share files.

>> A Virtual Office can contain multiple folders which may have different titles, properties and uses. The folders available depend on your NetSharer LITE or NetSharer PRO options.

>> With a SHARED folder host and client can both upload and download. With a READ-ONLY folder the client can only download. With a PUBLIC folder any files uploaded by the host are automatically published to all the Virtual Offices in the system.

>> Within each folder you can store, sort and file unlimited files and documents by user-assigned categories, like a filing cabinet. You can store any PC file, document or database: Word, Excel, pdf, jpeg, etc.

>> The Virtual Office enables quick and easy upload and download from any PC or network and adds the following features:

Automatic file-locking to prevent dual editing of a file. Only one user at a time can make changes to a file.

Document version tracking and control feature. This shows the version number for each document as amendments are made and saved. You can revert to any earlier version at any time.

Quick email message facility (relating to any selected document).

Automatic email notification on new uploads (except for the ‘Public’ folder). Whenever a new file or new version of a file is uploaded an automatic email notification is sent to the other user – the host or the client, as appropriate.

Colour coding to enable you to identify at-a-glance new or unopened documents and locked documents.

Other information on each file or document such as category, size, type and date.